Riley County Commission 12/31/09

Joan Strickler, observer

Riley County Commission 12/31/09

Commissioners Kearns and McCulloh present, Kearns presiding.

The Commissioners voted to sign a contract for services with Pawnee Mental Health.

There was general discussion with staff about the importance of offering as many services as possible on-line to save money and staff time.

County Counselor Clancy Holeman presented a request by Dara’s Fast Lane for a Resolution Authorizing Sunday Sales of Cereal Malt Beverages. Such a resolution would affect all unincorporated areas of Riley County. The Commissioners agreed to have such a resolution prepared and submitted to the public. It will specify a 60 day period which would allow for a valid protest petition to be filed. Such a protest petition would force the issue to be subject to voter approval.

Craig Cox, assistant county counselor, presented a revised draft of a long term lease on county land for the aTa transit facility. The Commissioners agreed by consensus to submit the suggested lease to the Kansas Department of Transportation for their approval.

Following a presentation by Dawn Shoffner, assistant director of technology, it was agreed to accept, with minor changes, a revised version of the proposed new home page for Riley County’s website.

Riley County Commission Dec. 28, 2009

Joan Strickler, observer

Commissioners Kearns and McCulloh present, Kearns presiding.

The Commissioners agreed to send a letter to the state expressing concern about the recent decision to have responsibilities for inspections of restaurants and hotels transferred from local health agencies to the state.

Rod Meredith, public works, reported on the effects of the snow storm which hit over the Christmas holidays. The county received from 8 to 12 inches of snow resulting in high drifts, sometimes higher than a dump truck. Employees were out for three days solid attempting to get the roads cleared. He noted the cost of the clean up will be high since staff can receive up to two and a half times their regular salary to work on official holidays.

County Counselor Clancy Holeman said the lease agreement for the RCPD substation in Aggieville will remain the same in 2010. Renewal of the contract for the Indigent Defense Panel will be negotiated with attorneys to cover another three year period. One issue will be how to track expenses for interpreters.

Assistant County Counselor Craig Cox discussed provisions to be included in a lease agreement with the Federal Transportation Administration regarding the proposed ATA building. The structure will be built on county land leased to the ATA program.

Dawn Shoffner, assistant director of technology, reviewed a new design suggested to replace the current Riley County website. The agency department heads will meet with the Commission later to discuss the content they feel should be included regarding the services of their agencies.

BOCC Dec. 21

BOCC meeting of Dec. 21, 2009
Julie Merklin observer

The atmosphere was very relaxed in a crowded Commission room. Commissioner McCulloh was present via a conference call from San Francisco, Kearns presided, Johnson was absent.
The important item of the day was the expression of appreciation to four County employees who are retiring. The individuals were Linda Smith who worked for the county for 21 years, Larry Larson – 27 years, Delores Grater – 22 years and Janice Buchman – 21 years.
The conference call was a way for a quorum to be present. It met the “open meeting” criteria because everyone could hear what was being said via the speakerphone. There was general agreement that this is a useful process when a Commissioner can’t be there.
The press conference for next Mon. was discussed and the minutes were corrected and approved . There is no BOCC meeting on the 24.

Riley County Law Board

December 21, 2009
Bob Kruh, Observer

The Board heard a progress report on the jail expansion. Cells are finished, and utilities are being installed, with completion expected in February.

The Board noted that the triennial accreditation of RCPD has just been completed and that the outcome was described as "stellar." RCPD is the first of Kansas' six law enforcement agencies to be nationally accredited by the professional agency, CALEA. [NOTE: The League submitted a letter of support for RCPD as part of the process.]

There was a lengthy presentation by Chief Schoen on the possibility of consolidating the dispatch of emergency services now handled separately by RCPD, the Manhattan fire department, Riley County fire department, and county emergency medical services. The current situation works, but it suffers from inefficiency involving potential dangers. Although a single dispatch center might come later as the area continues to develop, a unified operation could nevertheless be established soon through additional staffing and integrated procedures. KSU police would remain as a separate entity. Required funding could be phased in over the next several years in order to make the public cost manageable. It was noted that, in Kansas, Manhattan/Riley County is the only population base of its size that does not have a unified dispatch center. The separate agencies here are supportive, and there was general agreement as to the desirability of such a move. The proposal will receive further attention.

Another presentation by Chief Schoen laid out the comparative cost of operating RCPD, with reference to similar operations in the region. Notwithstanding marked differences in budget and accounting categories among various jurisdictions, considerable care was used to compare like quantities operationally. To allay concerns that decisions about comparable categories might be slanted, Chief Schoen explained that, in compiling data, such judgments were made to the disadvantage of RCPD.

Health insurance is the largest line item for RCPD, accounting for more than 10% of its budget. It was noted that total personnel costs account for about 86% of the budget, and, aside from salaries, the department now spends $19,500 per employee for health insurance, retirement, workers compensation, social security, and liability insurance.

The study included Leavenworth County, KS; Saline County, KS; Story County and Ames, IA; and Payne County and Stillwater, OK. It turns out that, per capita, Riley County's adjusted cost is at the lower end of the group -- $204 per person -- with the most spent in Saline County -- $309.

Beyond the effort to create valid structural comparisons, there was no good way to make allowances for different contexts -- with Riley County being the only one with both a major university and a large military installation within its area. It was nevertheless apparent that Riley County is the beneficiary of a highly effective police force operated at reasonable cost.

USD 383 Board of Education

December 16, 2009

Kathy Dzewaltowski, observer

Dr. Bob Shannon, Superintendent, reported that a finance committee has been meeting to discuss how the district may need to make budget cuts due to reduced state aid. The committee estimates that the district will need to cut $1.5 million at the minimum and possibly $3.5 million at the maximum if additional funding cuts are made at the state level.

The board was presented with schematic design plans for Wilson Elementary. The plans call for adding 6,300 sq. ft. on the southeast side of the building. Wilson is an older, two-story school, and Pete Paukstelis asked if an elevator would need to be added. The project architect said that he has been told that an elevator will not be needed because the programming spaces that a student would have to have access to are all on the main level. The board approved 7-0 the schematic design plans.

The board discussed the construction timeline for Amanda Arnold Elementary and the construction firm recommended to do the project based on its bid. Board members expressed concerns about the timeline because construction will not be finished by the time school starts in August. The principal said they will be able to work around the construction projects and doing so will allow them to save $100,000 that can be used to fund alternates. The board approved 7-0 to contract with Ferrell Construction for the improvement projects at Arnold.

Dr. Bob Seymour, Associate Superintendent, reported that a design idea being considered for the high school includes relocating the cafeteria and the library to the hallways next to the commons, and relocating wrestling to the fitness center (which is a separate, detached building) and moving P.E. classes from the fitness center to the main building. Changing how the fitness center is used during the school day would allow the building to have a secure perimeter because students would not need to be walking outside to the fitness center.

The board approved 7-0 a Memorandum of Understanding with the Kansas Department of Education to participate in a federally funded school reform program over the next four years. Areas of focus will include standards and assessments, data systems, improving teachers and leaders, and improving the lowest-achieving schools.

Riley County Commission mtg. Dec 17, 2009

Mr Johnson absent. Jennifer Wilson, Co Extension Director, asked approval for Economy Electric to do repair of breaker at Casement Hall, CiCo Park, even though their bid was higher than is nominally allowed for such work. Approved 2-0. She said a retiringstaff member will not be replaced immediately, to savethe County money. They will hire a part-time student and redis-tribute the workload. They will hire a nutrition assistant for the Food and Nutrition program. which is funded entirely by Federal grant. The grant will also buy the assisant a computer. Riley County came in second nationally in the Energy Star program. We were first last year. A county in Virginia was first this year, so we do not get the $5000 award.
Rod Meredith showed picutres of the sand-salt trucks that are deteriorating to a dangerous extent. Each of 3 trucks has 300,000 miles. On at least one, the rust is so bad that it is in danger of collapsing the frame. This could be disastrous for the driver and possible the public. The worst truck has been in service for 12 years. They have money in their budget to replace the truck and a deteriorated snow plow which is probably 25 to 30 years old. The cost is approximately $150,000. Meredith said they can probably get some money out of the old truck anc ploy, since the engine is still relatively sound. Other government entities have expressed interest. Since it may take up to 6 months for a new truck to arrive, the consensus was to act as quickly as possible. Commissioners authorized requests for sealed bids, 2-0.
Debbie Regester, Register of Deeds, reported YTD revenue throuth Dec 14. The number of pages is up, but revenue is down. Including Tech Fund, total revenue is $1,047,000. Her department received 121 applications for a job opening. They have narrowed to 8, all excellent, and will decide who to hire next week. Job begins after Jan 1.
Clancy Holeman conducted Exec Session. An attorney from Counselors ofice explained the ob-jections Day Care providers had to City proposal to institute inspections, and explained how the city and Health Dept answered the objections. The County will begin to process regulations for the Day Care providers of Riley County which are outside Manhattan City. They will hold an early public meeting.
Pat Collins, Emergency Management Director, asked permission to dispose of used Self-Contained Breathing Appratus(es). They replaced 40 this month, at $350 per unit. Some people in surrounding Counties are willing to upgrade their own units with the ones Riley is replacing. The RC police Dept wants 10 of them, for instance. Other entities may pay as much as $250 per unit.Commissioners recessed as County Commission and then constituted themselves as the Rural Fire District Board, approved sale of the old SCBAs for best availaable price, 2-0, then recessed as RFDB an reconstituted as RCC. (This procedure is all legal).
Brad Schoen. RCPD Director, said they have just completed the on-site accreditation update inspection with flying colors. Both instpectors complimented the RCPD on their achievement. Only 3 standards out of over 500 needed adjustment. They will be awarded their certificate in March at National center in Texas.He said they have just completed a study of the economic aspects of Consolidation compared to other counties that have both Police Dept and Sheriff. The Riley County costs are very favorable, second in State for efficiency.
Leon Hobbes asked advice on nominees for Road and Bridge Advisory Board and Hunters Island Board.
Board again went into Executive Session. Agenda finished. submitted by Lyndal Nyberg

Riley County Commission mtg 12-14-09

Battery died, blog lost. Start again. MrJohnson absent. GIS is working on maps for ATA to be used in applications for funding.Rod Meredith reported on ice and snow clearance. Total cost including overtime, fuel, and salt purchases, $60-70,000.SusanneKufahl, Health Dept, says vaccine for H1N1 is now available to all. They gave 17,000 shots in 7 weeks. Cheryl Collins said the Museum is now on Facebook (www.facebook.com.) Police Sgt Schuck gave tips on winter driving: slow down, use seat belts, don't drink and drive, do not use cruise control on ice, increase following distance, prepare your car (full tank, good wiper blades,charged cell phone), move to left lane to pass emergency and stopped vehicles on shoulder. Rich Vargo announced that hunting licenses can now be purchased on line. Riley County employees attended Midwest Election Officials Conference. They exchanged information with other counties, e.g. electronic poll books in Butler County. Many changes in election procedures are coming, such as all mail-in ballots. The 5-year contractswith much voting equipment are expiring, and a leap in expense is expected. Leon Hobbs gave an update on County projects. The City is planning to correct the flooding problem on Tecumseh Road: an impoundment structure will be placed on land belonging to Riley County, on Health Dept land. After a 5-minute executiver session, Clancy Holeman updated Commissioners on changes to bylaws for regionalplanning board and other matters.Cheryl Collins reported that the Museum is working its way through State programs and training on the way to beginning the process of becoming Nationally certified.She said that three of their trustees are retiring, and presented the names of potention replacements with her recommendation. Staff will check District residence requirement and then act on appointment. Monty Wedel introduced representatives of the consulting firm Clarion Associates, who will work on land use, subdivision regulations, etc. The consultants said they have a large number of "tools" for such purposes. Rich Vargo announced that the Direct Deposit Policy and Paperless/Secure Pay Stub Access has been approved, and the software is almost ready. It is more efficient than previous payment methods. Paper checks may still be requested by County employees. Approved 2-0.Eileen King requested that her department be allowed to make an exception to Leave Policy. Two of the employees who did not work on Wed, Dec 9 did not have enough leave because they are new, and would have had to do without pay for the day. Ms.King said since the State was closed, customers who came in could not be served. She assumed Mr. Johnson would approve her closing the Treasurer's office, but Mr. Johnson did not return her call, so technically she felt she had to act on her own. Mr. Kearns said she should have called him.Another employee volunteered to give two days of her accumulated leave to the two employees. Ms. Volenti, Personnel, said this is against the policies of the county. Mr. Kearns and Ms Mccullogh agreed.After extensive discussion, commissioners decided to break policy and allow the trade of leave so the two employees could be paid. Mr. Kearns emphasised that he would not EVER approve such a thing again. No Prececent. submitted by Lyndal Nyberg

Observer Report
Riley County-Manhattan Board of Health
Wednesday, December 2, 2009

This was the longest board meeting in my experience lasting from 12:00 PM until 2:00 PM, though not entirely surprising as the agenda was completely devoted to various funding requirements. Mayor Bob Strawn was the only board member not present.
Health Department Administrator Charles Murphy reported on the HINI vaccination program. 4000 doses of the vaccine have been given at the Health Department since the middle of October. With inclusion of other providers such as Fort Riley, La Fene and Mercy Hospital approximately 11,000 doses have been given in the County to date. Vaccination clinics are being held in 18 schools in the County. Charles Murphy also stated that they now have enough doses to begin offering vaccinations to the general public.
The City Commission will have the first hearing on December 15th on an ordinance to require all regulated child care to be inspected. Assistant Administrator Suzanne Kufahl and Mindy Robbins, Child care Licensing Supervisor will attend the commission meeting and an informational meeting for providers will be held at the
Health Department on December 3, 2009.
Under New Business Charles Murphy requested that the Board approve a 1% salary increase noting that the City of Manhattan and Riley County is also awarding a 1% increase as is the State of Kansas. Part of the discussion noted the increased competition for medical staff and the higher salaries being offered in other institutions. In addition Mr. Murphy asked the board to approve the giving of bonuses from the grant received to administer the HINI vaccinations to those employees of the Health Department who went well beyond their usual workday to help with the vaccination program. Discussion included the suggestion that a policy should be developed to give “merit” recognition and that the word “bonus” not be used. The Board approved the request and also suggested that a full study of the salary situations be carried out in 2010.
Mr. Murphy requested that the Health Department be allowed to establish a Capital Outlay Fund under State Statute 65-204. County Counselor Clancy Holeman was present and reported that the statute did not permit such a fund. Discussion continued with board member Karen Mcculloh asking why such a fund was needed. Mr. Murphy stated that there were a number of needs such as expansion of the building and parking lot problems. It was suggested that a list be made of the needs and that a long range plan be developed. Mr. Murphy stated that it was important for the Health Department to have such a fund as they depend on grants which usually require matching funds and that the Department needs to have these funds readily available. Of historical interest Mr. Murphy noted that at one time the Health Department had a mil levy devoted to it like the library and other entities do now.
The Board approved the purchase of a 2010 Ford Fusion from Dick Edwards for $17,999 as the low bid,
Karen McCulloh asked about the suggestion she made to have the County IT staff also provide support to the Health Department. Mr. Murphy stated he had met with the county IT staff and concluded that it would require at least a half time person to be at the Health Department for this to be feasible.

Sue Cohen, Observer

USD 383 Board of Education

December 2, 2009
Kathy Dzewaltowski, observer

Work session:
The architects for the MHS construction project updated the board regarding the latest plans they are working on. One plan adds new space on both the northeast and southwest corners of the building, a second plan adds new space only on the northeast corner, and a third plan adds the majority of the space on the south side of the building. Improving the high school's HVAC system had been scheduled to be a Phase 3 project, but the board has expressed interest in moving the HVAC project to a higher priority. The architects requested direction as to whether they should be planning to update the HVAC system, which would involve increasing the scope of their services. The board's consensus was to expand the architects' scope to include HVAC updates. The board also discussed how to address security issues with the high school's fitness center, which is a separate, detached building. Board members felt they needed more information about the fitness center.

Regular session:
The board was told that the state plans to reduce per pupil funding by $206, which will result in a net reduction of the district's general fund budget of $631,000.

The board approved 7-0 the design development for Lee Elementary. Seventeen spaces will be added to the building.

The board was presented with pre-schematic designs for Wilson Elementary, which will add space to either the south or east sides of the building. Board members expressed concerns about the amount of square footage being added, thinking it looked like more than what had been planned. The architect responded that the additional square footage meets the board's guidelines.

The board approved 7-0 the contract with Adolfson and Peterson to be the Construction Manager At-Risk for the high school project.

The board approved 7-0 to renew the capital outlay resolution and set the cap at 7 mills for the next five years.

The board discussed new courses for the high school. The proposed courses included Algebra IA and Algebra IB, which will allow the typical Algebra I course to be taught at a slower pace and spread over two years, and also Intermediate Algebra, which is intended for students who have taken Algebra I and Geometry and who may not be ready for Algebra II. The courses are being proposed to meet the needs of students who have struggled to be successful in Algebra. Board members expressed concerns about how students will be counseled to take these courses, and the "track" that students will be in and whether they will be able to meet the requirements for attending a regents' school. The need for the courses will be re-evaluated in three years. The board approved the new courses 7-0.

Riley County Commission Nov. 23, 2009

Joan Strickler, observer

All Commissioners present, Johnson presiding.

Julie Govert Walters reported the North Central-Flint Hills Area Agency on Aging has counselors prepared to assist seniors with decisions regarding Part D Medicare medical insurance options. Decisions on policies must be made during the open option period now in effect.

Shawn Brandmahl with the North Central Juvenile Detention Center asked the Commissioners for permission to draw down reserve funds on a quarterly basis rather than a bed usage basis for one year. A new funding formula for the Center is in the process of being developed and this help is needed to keep the Center functioning during the current year. Apparently the number of juveniles served has gone down this year. The Commissioners agreed to the request.

Lengthy discussions were held relating to the estimated 2009 General Fund ending cash balance. Budget and Finance Officer Johnette Shepek noted budget overruns probably will occur in Public Works causing estimated carryover to look lower than expected. It was mentioned that Riley has the lowest tax level of counties in Kansas.

Lori Feldkamp, director of Big Lakes Developmental Center, discussed the possible impact on developmental disabilities community centers of closure and/or downsizing of the Kansas Neurological Center and Parsons State Hospital. Apparently BLDC and the other centers already have lengthy waiting lists. KNI serves clients who generally are fragile and sometimes have extensive medical needs. She noted BLDC does serve some clients with medical needs such as gastrointestinal feeding tubes, but would not be equipped to deal with more extensive needs such as ventilators. Parsons serves clients with more severe behavioral problems. Serving them might require help from law enforcement. BLDC housing is virtually full and finding and keeping trained staff to serve the current heavy needs of clients is difficult. Special education students in the community are faced with graduating from high school to the couch at home because of the existing waiting lists.

Riley County Law Board, November 16, 2009
Bob Kruh, Observer

Aside from approval of a routine consent agenda the Board discussed the city's proposal to ban use of communication devices while driving. With much agreement about the existence of a problem, the Board noted that cellphones, texting, etc, are just part of a larger issue-- inattentive driving. Given the downside of creating a definition and enforcing a ban, the importance of education was emphasized. There was also interest in exploring the experience of other jurisdictions that now have a ban in force.

USD 383 Board of Education

Nov. 18, 2009

Kathy Dzewaltowski, observer

Work session:

The work session focused on the MHS construction project with the architects presenting ideas that they have developed for adding space to the building. Possible options included "wrapping" new space around most of the existing exterior, adding space in a "book end" design in the NE and SW corners of the building, and adding space in an "efficiency" scheme that puts the new space all in one location. The architects want to create space that will be flexible and adaptable as the needs of education change over the next 20 years.

Regular meeting:

The board was presented with information about how the state may be reducing funding during the school year and possible scenarios for how that would affect the district's budget. Administration is anticipating that the state may reduce state aid by $200 per pupil, which would result in a decrease of over $1 million in the district's budget.

The schematic design for Northview Elementary was presented to the board. The board expressed concerns about dedicating space for laptop cart storage because technology needs will change in the future. Northview's principal also expressed her concerns that the design does not provide enough classroom space, and board members responded that Northview's attendance boundary could be redrawn to alleviate crowding. The board approved the schematic design 7-0.

The board also approved 7-0 to award Ogden Elementary's construction project to Champion Builders of Topeka.

The board approved 7-0 to adopt the Botvin Life Skills Training program, which is a substance abuse prevention program that will replace the D.A.R.E. program that the police department had decided to cease offering. The city's Special Alcohol Tax Funding committee will be providing the funding for a program coordinator and a program specialist.

Board members discussed whether the district should join the Schools For Fair Funding (SFFF) organization. The district had been part of SFFF in 2006 when a lawsuit was filed against the state of Kansas for failing to adequately fund public education, and the SFFF group may pursue legal action against the state again. To join SFFF, the district would be asked to contribute $5 per student, which amounts to $27,860. Board members were concerned about the cost to join SFFF, other state agencies also in need of funding from the state, and the lack of available state funds due to the poor economy. Several board members didn't think that suing the state was the answer to funding problems for education. Pete Paukstelis was in disagreement and felt that suing the state did work in 2006 and resulted in a dramatic increase in state funding. Paukstelis also said the Legislature has the power to provide additional funding to education in spite of the poor economy by expanding the tax base. The board voted 6-1 to not join SFFF, with Paukstelis dissenting.

Riley County Commission mtg Nov 9,2009

All commissioners present. Rich Vargo, Co. Clerk, gave YTD budget and expenditure reports. Eileen King, Co Treasurer, gave monthly financial reports. Interest earned on County investments in October was at .08%. King was able to secure reinvestment of one fund at 1.84%.YTD interest income is $342,049.91 (54.73% of budget for year) as compared to 120.86% at this point in 2008. Sales tax collections are slightly over budget. Hy-Vee, though operating only since August, has joined the "top 25" of sales tax contributors (at #25). King commented that the delinquency rate on Ad Valorem taxes is very low in Riley County. All the counties in Kansas are linked by computer with regard to motor vehicle taxes. If anyone with delinquest tax registers a car in another county, the delinquency "pops up" on the computer.
Robbin Cole, of Pawnee Mental Health Services, reminded Commissioners that the State allocation for mental health services has been cut by 52% in the last year, by the Legislature. This has caused many providers to rethink the way they provide services to uninsured persons.This year the Legislature changed the wording on the contract to include "subject to available resources" Pawnee has already cut $50,000 in salaries from 2009 Budget. Cole said that the Counties participating in Pawnee MHS have been very supportive.
McCulloh said County Hazardous Waste will be at Howie's on Sat Nov 14.
Kearns read a proclamation of Veteran's Day on November 11, Wednesday. He said many activities are available to honor Verterans, including a breakfast, parade, speeches at City Auditorium.
Susan Kufahl said County Health Dept will hold clinic for H1N1 vaccine on Tuesday from 4 to 5:30. They hope to have a clinic for elementary school children on Nov 23, and one for High school students on Nov 30. They still do not allocations they will receive. From 33% of schools with 10% or more absentee two weeks ago, rate has gone down to 15%.Hospital admissions remain the same.
Leon Hobson,Pub Works Dir and County Engineer, gave an update on projects. Commission will tour the site of a proposed road closing on Nov 23, afternoon. NOTE: Barnes Road Bridge will be
CLOSED for repairs; project will begin sometime between Jan 4 and Feb 10, and continue for about 70 days.The main financing for this project is from Federal stimulus funds.
Clancy, County Counsel, conducted an informational hearing on the question of reopening the west entrance to Tuttle Creek State Park. A representative of the Corps of Engineers and a representative of the Kansas State Parks spoke on the subject. The Corps representative explained which roads had been destroyed by the recent dam construction, which would never be restored, and when the entire project will be finished (by Dec 15, they project). The employee of the State Park System discussed the three options: two entrances, a west entrance only, and an east entrance only. Each has good and bad points. For complete information, attend the public meeting on Nov 16 at the Fire Station, 7:00. Commissioners agreed by consensus to postpone action on any resolution until after the meeting.
CherylCollins, Museum Director, said Goodnow house and barn are now closed for renovations. They may figure in the Freedom's Frontier National Heritage Area activities. A meeting of that grouip will be here in Riley County on Nov 12. Call Museum for details.
Bob Isaac, CountyPlanner, conducted a public hearing on the vacation of utility easement on property at Tuttle Creek Lake. The area has never been developed\. There are no utilities in the property. Commissioners accepted recommendation of staff to approve vacation, 3-0.
Isaac conducted a public hearing on vacation of road right-of-ways in same general area. The County owns rights of way, but has never built any roads. Owner made plats for development and installed primitive roads in 1964. There has been no development, there is no access to water or sewer services, the "road" (classed as a "trail")is only half on the right-of-way, the terrain is hostile to development, there are no utilities and no interest in utilities. Staff recom-mended approval of the vacation. In discussion, Corps of Engineers stated interes in retaining access to the Lake at that point. Mr. Johnson was concerned about increasing difficulties for hunters and fishers. It was agreed that staff will find a time for Commissionerrs to view the property before making a decision.
Commissionersw signed a contract to buy two properties in Fairmount Park.
COMMISSION will not meet on Thurs Nov 12 or on Mon Nov 16.

Observer Report
Riley County-Manhattan Board of Health
Wednesday, October 28, 2009



A major portion of the meeting was devoted to discussing the management of the H1N1 Vaccination program. Though the number of cases of the H1N1 flu is increasing in the state, Kansas has not had the outbreak other states are having. Up to now 3,167 cases have been counted which compares with 11,260 cases in the region just east of our region.
The Health Department has provided 3167 vaccinations in five clinics thus far. The supply continues to be low and thus eligibility guidelines remain restricted. There is a lot of demand and some turned away who felt that their health situation should have made them eligible were unhappy but thus far Charles Murphy feels that things are going very well. He would like to have more providers -- All H1N1 vaccine will be processed through the Health Department for the County and Manhattan -- but understands the reluctance of other providers as the paper work required could be described as “overwhelming”. He praised the staff for their effectiveness. Financial support is expected to help with the program but has not arrived as yet. Mr. Murphy expects that when the supply of vaccine is available the next eligible group will be larger and will require greater effort and perhaps larger clinics. All the H1N1 information is kept current on the County web site at: www.rileycountyks,gov.
The board voted to replace a vehicle at $18,324 from Don Hattan Chevrolet in Wichita which had the low bid.
The City of Manhattan has requested consideration of a plan for water retention on the Department’s land to prevent flooding. The Administration questions whether enough space is available as flooding has been as high as six feet deep and ten feet across. Such a plan might also limit future expansion.
The Board voted to approve an addendum to the Dental Clinic Lease waiving their rent for the first three months of the year since construction delays delayed the opening of the clinic until April.
Board member Bob Strawn (and Mayor of Manhattan) asked Suzanne Kufahl, Assistant Administrator, to present information to the board about inspections of Regulated Child Care. At the moment such homes are not required to be inspected. Mr. Strawn stated the City Commission is considering revisiting the issue of the passing an ordinance requiring inspection of Registered Child Care Homes to the already required inspections of Licensed Child Care Providers. Such an ordinance was voted down last year. Ms. Kufahl offered to present information to the Commission. She stated that surveys have shown that most people believe that these homes are inspected , but they are not unless there is a complaint. The Health Department is very much in favor of the ordinance. Some of the common complaint citings of Registered Day Care homes are: 1) over capacity, 2) improperly sleeping children under 18 months in car seats, bouncy seats, strollers, etc. where they can suffer harm from equipment not meant for sleeping, 3) lack of supervision 4) not child proofing, leaving household chemical in reach, for example
The agenda item to consider budget priorities related to the concept of essential services was tabled for next meeting.

Submitted by Sue Cohen, Observer

County Commission Oct. 29, 2009

Board of County Commissioners
October 29, 2009
Julie Merklin observer

All commissioners were present

Leon Hobson, Public Works director, presented a change order for the Law Enforcement Center expansion. When this project was designed, it was evident that more space was needed for the additional computer network capacity for the expansion of the LEC, so a distribution room was added to the plans. The intention was to have the wiring to this room installed by the same company which had done the work in the existing building and no telecommunications wiring to the distribution room was shown on the plans or specified.
However the original company no longer does this type of work. The contractor for the LEC expansion was asked for an estimate to install the wiring. The cost is $20, 608. This work would be done while the contractor is installing the other wiring, etc.
The commission approved the change, the funding for which is available in the Telephone and Communications line item for the LEC expansion.

The Commission was updated on the Regional Planning Organization (RPO). This concept was endorsed in the fall of 2007 by more than 40 regional stakeholders in the 3-county region of Geary, Pottawatomie, and Riley counties. This is in cooperation with other partners in a larger 7 county area including Fort Riley and KSU. A Steering Committee was established by the three counties and their principal cities, Junction City, Manhattan, and Wamego. The committee includes elected officials, chamber of commerce directors, and KSU and Fort Riley leaders.
This committee will design a strategic plan to address initial activities, a structure to define the organization, a budget, and an operations manual to guide policies. The name of the RPO is the Flint Hills Regional Council (FHRC).
Progress on the RPO can be followed on their website www.rpoproject.com

Riley County Commission

October 26, 2009
Joan Strickler, Observer

Commissioners Kearns and McCulloh present, Kearns chaired.

In an informal discussion it appeared the Agape Church tax delinquency matter may be resolved. Agape no longer owns the property, it now belongs to the bank and the bank has paid the overdue taxes. Arrangements may be made to reach a new agreement between the bank and Agape to allow use of the building. Agape had failed to file papers requesting tax free status with the State.

The Health Department is currently out of H1N1 vaccine but expects more to be available in the near future. The hospital emergency room has experienced a doubling in requests for services. In addition to the Health Department, the vaccine may be offered through private providers when supplies are adequate. Persons who believe they may have had the flu are encouraged to get the vaccine anyway.

Commissioner Johnson arrived at 10:20 a.m. and chaired the rest of the meeting. Budget and Finance Officer Johnette Shepek and Public Works Director Leon Hobson discussed concerns about budget overruns in the RCPD budget. An estimated $60,000 to $70,000 may have to come out of County general funds to meet the shortfall. Hobson expressed frustration that some bills are sent to him without his having any opportunity to review and approve even though they come out of his budget. It was agreed that, since the RCPD is, essentially, a tenant in the County owned building, expenditures related to the building should be approved by the County except in emergency situations. Meetings will be held in an attempt to work out procedural agreements.

It was reported federal officials may be willing to commit up to $2 million in stimulus funds for a building to serve as home for a regional aTa bus transportation hub. The federal government would pay 100 percent of the cost of the structure. The County would be expected to donate its land to be used for building. The County would retain ownership of the land but would be required to agree to a minimum lease of 40 years. The Commissioners expressed a willingness to pursue the effort.

County Commission Oct. 19

County Commission meeting Oct 19, 2009
Julie Merklin observing

McCulloh and Kearns present. Kearns presiding

Johnette Shepek, Budget and Finance Officer announced that the budget book and brochure are available on the county website.

Barry Wilkerson, County Attorney gave the case statistics up to Oct. 15, 2009 and a comparison with previous years’ complete statistics. Based on current activities he anticipates exceeding all of last years’ case filings by this year’s end.

Wilkerson said that because of the hiring freeze and possible furloughs, his office will be very short-handed in the future. Because of mandatory time limits for getting people arraigned and required time frames in getting children removed from dangerous home situations, things will be very difficult. Courts are for the people and they need timely access.

The director of aTa bus said that some grant money may be available to construct an aTa facility and she asked if the county would think of donating land by the new county shop site. The Commission thought it would be a good idea, especially as it looks like there might be no cost to the county and the 2-3 acres requested would be available.

Pat Collins reported on the upcoming Volunteer Firefighters Recognition Banquet. There are 160-170 unpaid volunteers and they respond to some 400 calls in a year.

The Commission and all present were given a tour of one the new ambulances. It was pointed out that now there are airbags that deploy in case of rollover accidents.

Riley County Commission

Joan Strickler, observer
10/22/09

All Commissioners present, Johnson presiding.

By unanimous vote the Commission agreed to approve the resolution “adopting a comprehensive plan for the unincorporated areas of Riley County, Kansas, by the adoption, by reference, of that certain document known as Vision 2025 – a Comprehensive Plan for Riley County, Kansas 2009”. According to Planning Director Monty Wedel the really difficult part begins now with the development of the regulatory framework to implement the plan. He requested permission to continue utilizing the services of Clarion and Associates in that process. Commission members agreed to consider such a contract with Clarion but only after they can review a detailed scope of work to be covered by the contract.

The Commissioners discussed the advisability of the County internet technology services being more fully extended to the Health Department. Currently the Health Department has its own computer system separate from the County system. Commissioner McCulloh was asked to discuss the issue with the Health Board.

County Counselor Clancy Holeman said efforts are continuing to be made to get general agreement from local governmental entities adjacent to military installations on proposed amendments to HB 2069. The bill was proposed by the military and would restrict land use in certain adjacent areas. It is hoped the amendments will be placed on the Kansas Association of Counties’ legislative platform.

It was reported that the Agape Church may lose its building pursuant to non-payment of taxes. Agape had failed to apply for a tax-exempt status and such applications cannot be filed retroactively.

A petition for recall of the Ogden City Mayor has been certified by the Riley County Attorney. The recall committee must obtain 81 signatures to place the issue on the election ballot.

USD 383 Board of Education

Oct. 21, 2009

Kathy Dzewaltowski, Observer

Work session:

The Ebert Mayo Design Group presented the board with pre-schematic designs for Northview Elementary. Board members expressed concerns about equity among the larger elementary schools in terms of the number of "dedicated" classrooms (i.e. rooms for music, computer lab, art, etc.).

Regular meeting:

The board was presented with plans for reviewing math curriculum for grades K-5 and adopting a resource. Board members said they would like to see more students prepared to take Algebra I in 7th grade.

The board received information about the district's performance on state assessments. The district earned 90 "Standards of Excellence," and the scores of African-American and Hispanic students had improved significantly.

The final schematic design for Lee Elementary was discussed. The board discussed $300,000 in unforeseen site improvements planned for the project and whether to use contingency funds or delete items. For example, the school's existing water main is not large enough to support a fire sprinkler system, so a larger main will need to be installed. Board members decided that there are enough contingency funds to cover the $300,000 and approved the schematic design.

The board discussed at length the four firms which had been interviewed for the Construction Manager At-Risk position for the MHS and Bishop Stadium construction projects. Board members discussed each firm's references, experience, safety, how well they interviewed, and general pros and cons.

Riley County Commission, Oct 15, 2009

No meeting of Riley County Commission on Columbus Day, Oct 12.

October 15: Mr. Johnson absent.
Pat Collins, Director of Emergency Services, requested permission for travel on County Business. Approved, 2-1. He distributed a Quarterly Report of his department's activities. Among the 114 fire calls, 84 were grass fires. There were 51 hazardous conditions calls, 149 rescues (134 of which were Emergency Medical Service), and 54 false calls (7 malicious, 37 unintentional) among other calls, for a total of 368 during the quarter.

Debbie Regester reported on activities year-to-date in the Register of Deeds office. The revenues for document registrations is down considerably because of decrease in real estate sales in the County. To make budget, they would need $125,000 in the final quarter of the year. This will not happen.
Commissioners had an informal discussion of the upcoming meeting of the Kansas Association of Counties in Kansas City November 15-17.
Clancy Holeman discussed an "inter-local agreement" draft.

Ginny Barnard, County Extension Agent, reported on her office's Nutrition, Health and Welfare Programs. They are mainly concentrated on education. Programs are provided for school children and pre-school children, as well as the Job Corps and soon for Flint Hills Community Clinic. Ms. Barnard will make the presentations herself upon request, and materials are available for use by teachers who wish to present them themselves.

Brad Schoen, Director of RCPD, said construction at the LEC is progressing normally. He had heard that Konza might drop out of inmate health care, for personnel reasons. This will be taken up at the Law Board Meeting Monday.
Bob Isaac, Planner, held a public meeting for a replat of an area in Grandview Heights subdivision (west of Tuttle Creek Lake). The petitioner is Blake Richards. Approved 2-0.

Submitted by Lyndal Nyberg.

USD 383 Board of Education

Oct. 7, 2009

Kathy Dzewaltowski, observer

Work session:

Gould Evans, the architecture firm hired to do the MHS West Campus and Bishop Stadium construction projects, presented the board with information they have gathered from meetings with department heads, teachers, and the public as part of the design development phase. Board members expressed concerns about the lower priority assigned to updates to the HVAC system than what they thought they had planned.

Regular meeting:

The board received reports on elementary and secondary Summer School for 2009. Administration is developing an online elementary program for 2010 in the event that lack of funding or construction projects prevent Summer School from being offered. Administration recommended that a summer program for middle school students be eliminated for 2010 due to lack of funding and also recommended continuing to offer driver's education and a credit recovery program for high school students.

The board received a report on iQ Academy, the district's online virtual school. Board members expressed concerns about the poor performance on state assessments in math by the virtual students, and they were concerned about how the low scores will impact the district's ability to achieve Adequate Yearly Progress. The board directed administration to schedule a meeting with a representative of KC Distance Learning, the firm the district contracts with to manage the virtual school, to discuss the board's concerns about the virtual students' performance in math.

The Ebert Mayo Design Group presented the board with schematic plans for Lee Elementary School, which included a cafeteria addition, a multi-level addition, and remodeling of existing space. The board approved 7-0 to accept the schematic design.

Construction plans for Amanda Arnold and Ogden Elementary Schools have been given to the State Board of Education's architect for review. Bids for the projects will be taken in November.

Report Board of Health Meeting
September 30, 2009


The Administrative Report dealt thoroughly with the ongoing work dealing with the H1N1 vaccine as well as with the regular flu vaccine. Although the regular flu vaccine administration usually begins October 1st there has been earlier demand and over 1500 regular flu vaccines have already been given. The Health Department has been working with eight physician groups, four pharmacies, LaFene, Mercy Health, Ft. Riley and KSU as well as some others interested in giving the vaccine. There is little notice as to the arrival of the vaccine supply so it is hard to estimate the demand as well as the supply. Turning away those not in the high risk group will be difficult. Emphasis is being placed on educating as many as possible about the need and administration of the vaccine.
Charles Murphy, Administrator, noted that though much emphasis is being placed on hand washing, the most common way the virus is transmitted among the public is through aerosol or in other words being near people coughing who have the virus and breathing in the virus.
The board discussed the meeting held on September 28th for a long Range Planning session and the goals that had been identified. The following list has not been prioritized:
1. Recruitment/retention of qualified staff
2. Expand preventive health services, especially for obesity.
3. Start electronic medical record
4. Increase access to prenatal care.
5, Continually seek funding opportunities
6. Educate, advertise, and meet the perceived needs of our public.
The objectives and action plans will be developed by the staff as they work with the various goals.
Discussion of the goals followed with a number of other ideas offered such as better communication with the medical society and closer collaboration with other groups involved with health care. Karen McCulloh noted that a very large part of the Department’s funding was from grants and that perhaps more should be from the city and county responsible for the well being of the citizens.
Dr. Derek Mosier suggested that perhaps it would be useful for the board to consider a more in-depth type of planning with a facilitator and including the staff as well. The board felt that should be considered but after the H1N1 flurry is over.
The Board Manual, which is intended to provide purpose and direction to the board, was reviewed and approved.
The board then went into executive session to consider the administrator’s evaluation. Upon return the administrator’s contract for 2010 was considered. The salary will remain the same as last year unless there is a 1% addition in December if possible. The board moved and passed acceptance of the Administrator's evaluation and contract.

Sue Cohen, Observer

Riley county Commission 9/28/09

All Commissioners present, Johnson presiding.

Counselor Clancy Holeman told the Commissioners they have been notified by the judge assigned to the Lowery case that the date scheduled for the hearing will be November 12, in Wichita. All members are expected to be present. Eddie Lowery is seeking $15 million from the Riley County Police Department, Riley County, and the cities of Manhattan and Ogden. He served 10 years for a rape conviction that was later vacated.

The Health Department expects the first of the swine flu vaccines to arrive shortly in the form of the inhaled mist. The mist is made from a live virus and generally considered not as desirable as the shots, which are made from a dead virus. Persons considered eligible for the mist must be younger than 49 and have no major health problems such as asthma, diabetes, heart problems or immune deficiency complications. Vaccines are considered good for one year only.

The County will hold a public auction of excess property on October 10, beginning at 9:00 a.m., at the Riley County Public Works facility on Tuttle Creek Boulevard. The sale items will include appliances, audio visual equipment, cameras, calculators, desks and file cabinets as well as large equipment vehicles and a snow plow.

Joan Strickler, observer

Riley County Commission mtg Sept 24, 2009

All Commissioners present. Johnette Shepek, Budget and Finance Officer, gave a report of the Budget and Planning Committee, updating Commission on balances of CIP, County Building Fund, Economic Development Fund, and half-cent tax fund for August. She also discussed the Law Enforcement Center surplus.
Robert Nall, Information Technology Director, gave a staff report. First item reported a virus which infected County computers. This was a very difficult and "sneaky" virus, which took three days to find and two weeks to clear out. It originated in a computer belonging to an employee who was almost terminated because of it, but it was discovered that said employee was not in the office when the virus originated. This virus generated web trafficking in pornography, so was considered very serious and great efforts were made to get rid of it as quickly as possible. Commissioners and Mr Nall agreed that it would be wise to remind County employees to be very careful of any e-mails they open--never to open one whose sender is not known, limiting personal use of County computers to only essential activities. Many sites are blocked by the IT Department, including games and puzzles, pornography, racist and "hate" sites. Special individual permits are granted for necessary use (e.g. police department use of certain sites others do not need).
Mr Nall's other item was that his department hopes to use CIP funds to upgrade the County's phone system in 2011. The present is very outdated. The update is estimated to cost between $250,000and $400,000. Ms. Shepek suggested that it might be possible to finance the project, as the saving of $40,000 to $50,000 per year would pay the annual costs.
Clancy Holeman discussed the renewal of the County's participation in the Non State Public Employer contract with Kansas State Employees Health Care Commission. County employees consider this to be a very desirable coverage, and other Counties are frequently asking our officers about how to obtain it. If nothing is done, the contract will be automatically renewed as of October 1. The change is that the County may not opt out of the plan subsequently for three years, as opposed to the one year option previously available. The Blue Cross system (which is the provider) may, however, choose to disconnect the County in one year. Blue Cross also has the option to increase rates at any time "for cause." Since it is non-profit, "cause" would be possibly limited. Commissioners expressed consensus to continue with the plan.
Adjourned. Submitted by Lyndal Nyberg.

Board of County Commissioners
Julie Merklin observer

Johnson and McCulloh present

It was a fairly short meeting.
Rod Meredith Asst. Public Works Director/Parks director presented an update on park projects and priorities.
He said progress continues on Rocky Ford. Final enhancements proposed include putting limestone on the landing at the bottom of the stairs. This will make it look more attractive. They are checking on using solar lights.
Pottorf Hall has cracks in the wall which will have to be fixed and also mudjacking needs to done again. This seems to be a continuing issue every few years. They are searching for someone to do that work
Other projects that continue include installing the disk golf baskets and working on the dog park, both at Fairmont Park..
During the press conference Jerry Haug said that the replacement of the bearings on the Fancy Creek Bridge will cause some intermittent traffic delays of 15 minutes or so.
Lori Feldkamp from Big Lakes Development Center told the commission that there has been a cut in funds of $300,000 which is 4% of their budget. So far there have been no cuts to services to clients but there have been 9 staff positions lost through attrition. Meanwhile the state- wide waiting list for services grows.
Susan Kufahl from Public Health Dept. said that as of now the H1N1 virus is looking less deadly that was feared. It should require only 1 shot of the vaccine. When it will be available is still not known for sure.

County Commission Sept 17

Board of County Commissioners September 17
Julie Merklin, observer

All commissioners present.

Kearns discussed the North Central Kansas Regional Juvenile Detention Center and its cash flow problem. The new philosophy concerning juvenile offenders is to not automatically detain them in such a center. Because it costs over $900,000 a year to operate and the charge to entities using the center is $140, a drop in use results in insufficient income to operate. Planning is needed for 2010 and staff is accumulating data to help with this.

Asst. Fire Chief Doug Messer gave an update on the replacement of rural fire stations at Swede Creek, May Day, and Blue River Hills. The new buildings will be larger, partly because modern fire trucks are larger. These projects are scheduled to be finished by the end of the year.

Jennifer Wilson announced that there is a new energy challenge from NACo. They will be asking for pledges to take energy saving actions in offices, homes, etc. Last year Riley County won a quantity of compact fluorescent bulbs because of the number of pledges they got. This year Walmart will give $5000 grants to winning counties.

Brad Schoen, RCPD Director, told the commission that it is difficult to make sure inmates are getting proper medical care. A medical professional is at the jail usually only once a week. Sometimes inmates describe their symptoms and officers have to decide if they are serious enough to warrant going to the hospital. Inmates will sometimes bring their medications from home. There is no trained person to supervise the proper use of these meds. Right now the secretary is doing the handling of medications but a supervisor will be doing this in the future.

USD 383 Board of Education

Sept. 16, 2009

Kathy Dzewaltowski, Observer

Work session:
The board was presented with preliminary schematic designs for the construction planned for Lee Elementary. Lee is currently a smaller elementary and will be expanded to being a large elementary. The designs included plans for courtyards, and board members expressed concerns about maintenance and security for the courtyards.

Regular meeting:
Board members approved 7-0 the final designs and specifications for the construction projects planned for Amanda Arnold and Ogden Elementary Schools. The plans will need to be reviewed by the State Board of Education's architect, which could possibly take until the end of November.

The board was updated regarding construction discussions taking place at the high school and elementary schools, and many of the meetings are scheduled during the work day. Board members strongly suggested that meetings be scheduled for times when working parents and other community members would be able to attend and provide input.

The board approved 7-0 to discontinue accepting quarter-cent sales tax funds (approved by voters in 2005). The board had voted to discontinue assessing the tax Dec. 31, 2006, but the district was still receiving small amounts of delinquent taxes. The amounts had dwindled to the point of no longer being worth the staff time to manage the accounting.

Board members approved 7-0 to finalize a contract to purchase the house at 122 Westwood Rd. as part of the expansion plans for the high school. Administration would like to purchase three additional properties near the high school but have not yet been able to establish an agreement with the property owners. The board authorized 7-0 a survey of the properties as a first step toward condemning the properties if an agreement can't be reached.

Supt. Bob Shannon had declined an increase in his salary, but the board still wanted to reward Dr. Shannon and approved giving him an additional three days off for the next year.

Riley County Commission mtg 9-14-09

All Commissioners present.
GSI reported they have completed the maps of mortgaged property in Ft. Riley and determined which are in Riley and which in Geary County. This will aid in distribution of tax revenues. It will also help the 2010 Census.
Susan Kufahl of the Health Dept said they publish weekly updates on Fridays to the Riley County web site. They have administered 450 seasonal flu shots through last Friday. Clinical trials for H1N1 vaccine for US use are in process. It contains one ingredient which has not been approved for US distribution. Riley County expects 30,000 doses. She enumerated the priorities for the vaccine (published numerous other locations).
Anne Smith, Director of ATA bus, reviewed the grants they have received. In August they had an average of 152.14 riders per day in the 21 active days (5 days a week, from 7 a.m. to 5 p.m.) KDOT will order the "520" buses next month. They expect to receive them next summer. She praised the "Trapeze" software which they will be using, as very efficient. A radio tower is to be built in Clay County, which they will use for radio access in the buses. Smith displayed the plaque which she received at the statewide meeting in Wichita, recognizing her as "Rural Transit Manager of the Year."
Jayme Morris-Hardeman updated Commissioners on the activities of CASA. They served 138 children through August. The oldest case, from 2004, was finally closed happily with an adoption. They have 20 new trainees. In Family Services, they have 30 cases, and many many on the waiting list. Child advocacy includes victims of sexual abuse. Twenty children have been served. She noted that 50% of sexual abuse offenders are under 18 years of age. CASA receives excellent cooperation from the County Attorney's Office, the Police Department and SRS. Ft. Riley is also helpful.
Leon Hobson, Director of Public Works, discussed an addendum to an agreement for professional services, with Bruce MacMillan, Architect, for additional compensation.He discussed the playground improvements at the Riley County Family and Child Resource Center (at former Wharton Manor). Those concerned are advocating study of ADA requirements, "fall height" information, and signage of structures for age appropriateness. Hobbs updated Commission on other projects.
Clancy Holeman, administration, led discussion of department head meeting at which the policy on administrative leave for people (e.g.) on vacation was the topic. Further discussion is needed to reach consensus.
Cheryl Collins, Riley County Historical Museum Director, asked permission to move one display case (of several donated by the City Library) to the lobby of RC Office Building. Granted 3-0. She asked permission to house a large bell from the Bala Pioneer Society, which has closed its church, on Museum property. It has no clapper. The Bala Pioneer Society has agreed to move the bell. Approved 3-0. Collins attended a meeting in Topeka on 9-9-09 regarding plans for Kansas sesquicentennial of Statehood and also of the Civil War. Many arts and cultural organizations wish to participate, but as of yet no money is available.
Chuck Murphy, Director and Health Officer of the County Health Dept, presented a video summary of many questions relating to the H1N1 flu. Symptoms, treatments, availability of vaccine, preventive measures, and recommendations for dealing with a pandemic were among the subjects covered. People should distinguish between upper respiratory colds and the more serious flu. Fever over 100 degrees, aches, chills, often headache distinguish flu from colds. Anyone showing these symptoms should immediately be sent home and advised to exclude him/herself from company of other people. Rest and fluids are the recommended treatment except for cases which advance to bronchial and severe lung involvement--Then you go to hospital!Wash hands, cover your sneeze (not with hand), no kissing, avoid shaking hands. Do not go back to work/school until 24 hours after you have no fever WITHOUT medications, or seven days, whichever is longer. Antivirals are to be used in only very serious cases. Commissioners feel the County has a responsibility to be prepared for whatever contingency.
Submitted by Lyndal Nyberg

USD 383 Board of Education

Sept. 9, 2009

Kathy Dzewaltowski, Observer

Special meeting:
Board members reviewed the 11 responses that had been received for the "request for qualifications" (RFQ) for the Construction Manager At-Risk for the high school construction project. Board members discussed their likes and dislikes for each of the firms that had responded to the RFQ and voted 6-0 to interview four firms. The four firms will be interviewed on Oct. 14 and Oct. 15, and the interviews will not be televised so as not to provide any advantage to the firms being interviewed on the second day.

USD 383 Board of Education

Sept. 2, 2009

Kathy Dzewaltowski, Observer

The board approved 6-1 the Extended Learning Day Program that will provide extra instruction for elementary students before and after school during the regular school year, and the program will also take the place of Summer School. Curt Herrman voted "no" because he wasn't comfortable with completely eliminating Summer School.

The board was presented with drawings and color charts for the construction projects planned for Amanda Arnold and Ogden Elementary Schools. Board members expressed concerns about security and maintenance for courtyards planned for Amanda Arnold and for exterior classroom doors planned for Ogden. The plans were approved 7-0.

The school district has received 11 responses to its "request for qualifications" for the Construction Manager At-Risk (CMR) for the high school construction project. The board discussed the revisions to the "request for proposals" (RFP) for the CMR that board members had suggested at a previous meeting, and the board also discussed the pros and cons of the scoring system that will be used to evaluate the firms that will be interviewed for the CMR. The board approved 7-0 the RFP for the CMR.

Riley County Commission August 27, '09

Joan Strickler, observer

Commissioner Johnson presided, Kearns present. Commissioner McCulloh was absent.

It was mentioned that Jolene Campbell has announced her retirement. Her position is considered critical since she handles the process of conducting elections.

County Attorney Barry Wilkinson said he is working on a best practices manual for prosecuting domestic violence cases. The manual will be made available for statewide use.

Robert Nall, information technology director, reported power surges following power outages have the potential of causing a major shutdown of the county’s IT system. He expressed the need for development of a design plan and purchase of a generator powerful enough to protect the system. Also discussed was the need for critical employees to have remote access to the system during emergencies. Commissioner Kearns suggested scheduling a work session with department heads and key employees to brainstorm the needs and develop plans for such emergencies. Commissioner Kearns also mentioned the importance of making it possible for visually impaired persons to access the county website information through the addition of new sound technology for computers.

An update was given on the activities of a steering committee looking at the creation of a Regional Planning Organization. Topics under discussion include organizational structure, by laws, member organization agreements, budget and staffing considerations. The committee hopes to have a draft proposal ready for review and discussion next month. Ft. Riley officials see such an organization as providing a single point of contact to get a regional response to any issues affecting the area.

Today, August 26, is Women's Equality Day.

Riley County - Manhattan Board of Health

Wednesday, August 26, 2009
Hilary Esry, Observer

The primary focus of the meeting centered on discussions of influenza, especially the H1N1 strain of swine flu. Seasonal Flu vaccines are beginning to arrive and will be distributed beginning in September. The H1N1 Flu vaccine is expected to arrive in mid-October. The Kansas Department of Health and Environment (KDHE) continues to revise the priority groups for this vaccine. Pregnant Women and young children remain the highest priority. The Health Department plans to administer H1N1 vaccinations through the schools for children through high-school age. The Board voted to provide the H1N1 vaccine free to children through high school. Recipients above high school age will be charged a total of $28 for the two vaccines received three weeks apart. The goal will be to get the vaccine to the right priority group at the right time and to manage incidences of infection in such a way that local services, e.g. physicians and hospitals, are not overwhelmed.

A recent letter from KDHE to physicians announced that effective August 10th, KDHE suspended testing for the H1N1 virus on an individual case basis and will monitor the spread of the virus based on physician reports of flu symptoms. KDHE estimates that there have been 10,000 cases of H1N1 flu in Kansas so far, resulting in 23 persons hospitalized and one death. The average age of infected persons is 17 years. KDHE is strongly discouraging the use of anti-viral drugs in persons with only mild symptoms or healthy persons exposed to the virus to prevent viral adaptation to the drugs and maintain a store of anti-virals for the people who need it most. Persons who come down with any flu are advised to remain home until 24 hours after their fever subsides without the influence of anti-pyretics.

Other items of discussion included funding via the interlocal agreement, quarantine and isolation procedures in the event of an epidemic or pandemic, child care scholarships, and the grand opening of the Konza Dental Clinic.

A report of the audit of the 2008 financial records found the records in good standing with no instances of fraud.

Riley County Commission Aug. 24, '09

Joan Strickler, observer

All Commissioners present, Johnson presiding.

County Counselor Clancy Holeman reviewed proposed County Administrative Regulation changes regarding administrative leave in the event of epidemic or pandemic illness breakouts affecting county personnel. The County Commission would have the authority to grant administrative leave to employees and to close county buildings. Questions were raised about maintaining critical work positions including payroll operations. While employees might be able to work from home, this is complicated by the safeguards built into accessing the county’s computer system. Most home computers would not have that power or capabilities. It was agreed critical work positions needed to be identified. The proposed CAR changes will be presented for vote at the next meeting.

County Treasurer Eileen King reported all M-N-O license tags are due as of Monday, August 31. A new Motor Vehicle Processing system now being designed will require a driver’s license to be shown at the time of registration. It would be advisable to have the license number of co-owners as well. The procedure will allow the Treasurer’s office to quickly identify all vehicles owned by one person by accessing the driver’s license number.

Commissioners agreed to begin looking at the implications of the expiration of the City/County tax authority providing funds for economic development and roads and bridges. That tax is set to expire in 2012.

USD 383 Board of Education

Aug. 19, 2009

Kathy Dzewaltowski, Observer

The board held a public hearing on the budget.  Two members of the public spoke in opposition to the increases in the proposed budget.  The board approved the budget 6-1, with Nancy Knopp voting "no," saying that she disagreed with increasing the budget in light of the current economy.

Aug. 19 was the first day of school, and Dr. Robert Seymour, Associate Superintendent, said that preliminary enrollment numbers show a decrease of 57 students.

The board discussed at length the language in the "request for proposals" (RFP) document for the Construction Manager At-Risk approach that will be used for the high school construction project.   Board members also discussed in detail how to weight the criteria that will be used to evaluate firms that respond to the RFP.  The RFP was approved 7-0.

The board ratified 7-0 the negotiated agreement with teachers and approved increasing classified employee wages by $0.05 per hour per year of employment to be capped at two years.   

Traditional Summer School will likely not be offered the summer of 2010, partly due to the construction projects which will be underway at several buildings.  With that in mind, the board discussed offering an extended school day, both before and after school, at all elementary and middle school buildings to improve academic achievement in the place of required Summer School.  The extended school day would be academically focused, and students would have lessons tailored to meet their individual needs.  The program would be funded with At-Risk money and also Title I stimulus funds.  The board approved 7-0 the proposal for an extended day program.

Riley County Commission mtg 8-13-09

All Commissioners present.
Johnette Shepek, Budget and Finance Officer, conducted a Public Hearing on the final version of the Budget for 2010, and the Riley County Agency Appropriations list. Approved after brief discussion. 3-0.There was no "public" in attendance, only County officers, Mercury representative, and LWV observer.
Shepek mentioned that the training for use of the Purchasing Card is now in progress.
Lyle Butler, Chamber of Commerce Executive Director, presented an Economic Development update. He said HyVee's opening this week was highly successful so far. A representative of Dial realty told him other tenants in the north redevelopment project are doing well. Butler observed that he had seen many license tags in HyVee's parking lot from more remote counties, indicating a wide attraction area. Of the 3000 some counties in the US, Butler says Riley Co KS has been reported as one of the most recession-proof. Low unemployment, low foreclosure rate, and good growth in personal income are indicators. Butler reminded Commissioners of the ceremony at the airport for the inauguration of American Eagle flights at 2:45 August 25. The Chamber continues working on their marketing campaign, "24/7."
Eileen King, Treasurer, reported that investment income for July was $231,725. Investments are now earning .19%. She has put $400,000 of County funds out for bid with a company that offers CDs distributed so that they are all FDIC covered, and offering 2.5%. Other Counties are calling King to ask for advice on investments.
Sales tax revenue for July ($238,700) was below last year but above budget. Car sales and retail have decreased; energy and groceries have increased. In a brief discussion of delinquent property taxes, King said that the penalty for late payment was 9% per annum, plus a $16 charge if it has been published. This penalty is set by State statute.
Clancy Holeman conducted an administrative work session. No LWV issues.
Monty Wedel, Director of Planning and Development, consulted Commissioners about the final revisions to the Vision 2025 Plan. Commissioners agreed by consensus that Wedel should prepare a Public Hearing Draft.
Leon Hobson, Director of Public Works, presented a staff report on a complaint from a citizen. This had to do with the responsibility of property owners and the County to keep drainage ditches clear so that they drain properly. The citizen in question was present, along with several County employees concerned in the matter. The determination was that the County has no responsibility in this particular case, and that the property owner (citizen) has only the responsibility to remove certain obstructions, as she has been informed previously. The preceding may be of interest to LWV, inasmuch as our County officials dealt with it in a most courteous manner, and were scrupulous to present the legal aspects of the case, as well as photographs and historical narrative.
Adjourned. Submitted by Lyndal Nyberg.

Riley County Commission mtg 8-10-09

All Commissioners present.
Rich Vargo presented year-to-date Budget and Expense report. He pointed out areas Commissioners need to keep an eye on. It was remarked that Medicaid rates have saved the County $110,000 this year on services for jail inmates. Prescription and hospital expenses for inmates are worrisome.
PRESS CONFERENCE:
Military Affairs Committee presented a certificate of apreciation to the Riley County Fair Board for their efforts at including soldiers and their families in Fair and Rodeo activities. Over 1100 soldiers and family attended these activities.
Brian McNulty, Corps of Engineers, reported that the Dam stabilization project is on schedule, with certain parts of the project up to 90% complete and other parts making progress. Stimulus money is being used for upstream projects. The "Dam Break" warning system will be decommissioned by spring.
Dalton Henry, KSU Student Body President, said classes begin Aug. 24. The parking garage will have 3 floors completed by then. Enrollment seems to be healthy. Two new buildings, several new programs for student welfare.
The Master Gardener program will have fall garden sessions at Pottorff Hall on Aug 27, 6-8:00 p.m., Gregg Eyestone announced. Training for new Master Gardener applicants will be Sept 4 to Nov 6.
County Extension reported on the swine flu case, an 11-year-old boy. His illness was NOT H1N1, but a common pig flu, H3N2, which is very rare in humans, contracted only by very close contact with a pig.
Leon Hobswon updated Commisioners on projects that will cause closures or delays on County roads. W 69th will be closed today for 2 weeks. Note that fire trucks will have to go around by another route. Barnes Road, Mill Cove Drive and Harbor Hills Drive will have 1 to 2 day 1-lane conditions. There will be delays.
Mr. Kearns announced that next Monday, Aug 17, they will conduct a public discussion to consider the speed limit on K-18 between Manhattan and Ogden. Commissioners are considering requesting KDOT lower speed limit to 55 mph.
Hobson updated Commissioners on other projects in the County.
After an Executive Session, Commissioners unanimously voted to act on the executive session information and agreed to an award.
Clancy Holeman conducted a work session on HB 2169, to do with encroachment on Military Reservation. City of Riley, and Ft. Riley were represented. Consensus was reached by Commissioners that they were content with the document that had been produced by a "working group" for presentation to our Legislators, but that several minor changes that had been proposed were also reasonably acceptable.
Adjourned. Submitted by Lyndal Nyberg.

USD 383 Board of Education

August 5, 2009

Kathy Dzewaltowski, Observer

At its last meeting, the board had approved allowing the Construction Manager At-Risk (CMR), who will be in charge of the projects at the high school, to self-perform work.  As a result, Universal Construction Company, the district's program manager, submitted a request to the board to be allowed to apply for the CMR position.  Universal's contract does not allow for the firm to self-perform any work, but Universal thought the board's position may have changed.  Administration recommended that the board not make changes to the contract with Universal in order to allow the firm to self-perform.  Board members were split, with some board members concerned about changing the contract and how doing so would affect public perception, and others thinking that Universal should be allowed to apply because the firm has done great work for the district.  The board decided to hold a special meeting on Aug. 12 to further discuss the issue and to allow for time to consult the district's construction attorney.

The board was presented with design development documents for Ogden and Amanda Arnold Elementary Schools.  New construction at Ogden included exterior doors for every classroom (intended for egress, such as in the event of a fire), and board members were concerned about adding additional exterior doors when the board is trying to improve security and reduce the ways that the public can access a school.  The board approved 5-2 the preliminary design for Ogden, with the condition that the additional exterior doors would be an "alternate plan" until the board discussed it further.  Walt Pesaresi and Doug Messer voted "no."  The board approved 7-0 the plans for Amanda Arnold.  

The board approved 7-0 to publish the budget, using 5.5 mills as the levy for capital outlay, and to hold a public hearing on Aug. 19.

The board approved 7-0 to continue the elementary enrichment program for grades K-3.  The program uses additional enrichment teachers to focus on a specific content area, which then in turn allows the regular classroom teacher to be out of the classroom and to have a larger block of planning time.

USD 383 Board of Education

July 29, 2009

Kathy Dzewaltowski, observer

The board voted 6-1 to discontinue the program at Ogden Elementary School which provided free school meals to all students.  A federal program had reimbursed the district for the costs of meals for students who qualify for free and reduced students.  The number of students at Ogden who qualify for free and reduced meals has declined, resulting in a decrease in reimbursement dollars such that the program will no longer pay for itself.  Curt Herrman was the dissenting vote.  

Board members discussed the "request for qualifications" (RFQ) document for the Construction Manager At-Risk (CMR) approach being considered for the high school construction projects.  The board discussed the pros and cons of allowing the CMR to self-perform any of the work.  The board, the project architect, and the district's project manager will have oversight of the CMR, even for work that is self-performed.  The board approved 6-1 the RFQ and to allow the CMR to self-perform work.  Walt Pesaresi voted "no."

The board discussed the 2009-10 budget and looked at reducing building supply budgets by 10%, not filling an administrator position, and reducing the Summer School budget.  The district's overall budget will decrease by $1.8 million due to decreased state funding.  The board had directed administration to develop different options for the capital outlay mill levy and the corresponding projects the different mill levies would fund.  Nancy Knopp thought that given the condition of the economy, the capital outlay mill levy should stay flat.  Other board members expressed an interest in increasing the capital outlay mill levy because the public had told the board during the bond campaign that it wanted to see facilities maintained.  The board approved 6-1 to develop a budget using a capital outlay mill levy of 5.5 mills, which was an increase from the current 3.27 mills.  Mrs. Knopp voted "no."

Riley County Commission

Joan Strickler, observer

All Commissioners present, Johnson presiding.

Considerable concern was expressed regarding a power outage occurring last Tuesday that affected, not only communications within county offices, but caused flooding in the basement of the courthouse. Sump pumps ceased working in the courthouse causing damage to storage files and equipment. Overall the outage resulted in approximately $17,000 in damage to county property. It was agreed to provide an emergency generator for the courthouse to keep sump pumps operating during power outages, and to develop a plan of action for personnel to use when similar problems develop in the future.

Commissioner Kearns offered a motion to enter into a partnership agreement with the federal government to assist with the U.S. Census. Motion passed.

Counselor Clancy Holeman gave an overview of problems related to giving permission for the Konza Music Festival to be held August 7 and 8 on private agricultural land. Such activities are not considered a lawful use under the zoning regulations. While the Festival could qualify for a conditional use permit, time considerations now make that impossible. The Commissioners could consider passing a resolution allowing the progam to take place, but, in doing so, would set up a process that could be used anytime by other parties. A Festival organizer, Evan Tuttle, offered to withdraw the request and take the actions needed to be able to hold the event next spring.

Commissioner McCulloh reported County Treasurer Eileen King has been named president-elect of the National Treasurer’s Association.

Park Director Rod Meredith provided a report on actions necessary to post speed limits on public roads. If the Commission wishes to lower speed limits relating to CICO Park, an engineering analysis utilizing vehicle traffic counts and speed studies would have to be performed. If the study indicates a need, the Commissioners would be required to pass a resolution to make the posting enforceable.

.

Riley County Commission July 27, 2009

Submitted by Joan Strickler

Commissioner Johnson chaired, Kearns present. Commissioner McCulloh was attending a meeting of the National Association of Counties in Kansas City.

Commissioner Kearns raised the issue of a need to restrict speed on roads in parks to 20 miles an hour or less. He also suggested consideration be given to extending the period for motor vehicles to be registered from one to two years as a potential cost saving measure. It was agreed these topics should be discussed at the intergovernmental luncheon scheduled at noon.

County Counselor Clancy Holeman addressed plans to hold a Konza Music Festival on August 7 and 8. The event has been advertised as a fund raiser for the Manhattan Music Coalition. The location proposed for the festival is on land zoned agricultural and, as such, is not a permitted activity under County zoning regulations. Permission might have been granted if the group had applied for a conditional use permit, but time considerations now are too short for that process to take place.

Holeman said, should the group go ahead with the festival without permission, they could be subject to a misdemeanor offense and be fined up to $500 a day. It would be possible for the Commission to give permission for the event through signing a memorandum of agreement, but he cautioned this would break from the usual route of the conditional use permit and the requirements set out by that process.

Concerns raised primarily focused on safety issues. Does the group have liability insurance? How will access of minors to liquor be restricted? Other potential problems mentioned involved sanitary conditions, ambulance service, lighting, number of cars involved and provisions for safety in inclement weather.

The group has been invited to present its proposals to the Commission at the next meeting on July 30.

County Commission

County Commission meeting, Monday, July 20, 2009
Julie Merklin observing

All members were present.
The Board discussed a proposed regional planning group to include Riley County, Manhattan, KSU, Geary County, Ft. Riley and several other area entities. It would be funded by these entities in proportion to their population, the budget to be between $350,000 and $400,000. It would function as a point of contact between the participating groups and the agencies or entities that offer grants. It was decided that a work session should be held to investigate all of the possible ramifications of a regional planning group.

Clancy Holeman said that the Riley County Prescription Card is now available. It is free of charge, with no age or income limits. This card offers an average of 20% savings on regular priced common prescriptions and also a savings of up to 50% on 90 day supplies through mail service. Other savings are also available. Information at participating pharmacies, a list of which is available at www.rileycountyks.gov

Johnette Shepek presented the proposed budget for 2009-2010. The proposed mil levy is 31.234 which is 1.165 mils higher than the 2008-2009 year. This is necessary to make up for the expected revenue shortfall.

County Commission meeting Thursday, July 23, 2009
Julie Merklin observing

All members were present.
Karen McCulloh told the Board that she is looking forward to the National Association of Counties meeting in Nashville July 24-28 and hopes to bring back many ideas, especially concerning energy conservation..

The 4H Queen and King presented a cookie jar of prize winning cookies to the Commission and thanked them for their support of 4H.

Johnette Shepek updated the Commission on Capital Improvements, County Building, Economic Development and ½ cent Cent Sales Tax funds.

There was a presentation of plans for 7 wind turbines at the county shop site, 6215 Tuttle Creek Boulevard. It would be a research project of KSU which is applying for grant money from the US Dept. of Education. There are several varieties and power ratings proposed. Questions were raised about whether the turbines would encroach on land possibly to be used in the future for the county fair grounds as well as concerns about Fort Riley and their radar. There are also planning and zoning actions that the County will have to take. The Commission was supportive of the concept in general.

Riley County Law Board

July 20, 2009
Bob Kruh, Observer


Aside from routine items, the Board approved a proposal to establish a Community Advisory Board. Like such bodies in many other communities, this group is intended to assist the Director of the Riley County Police Department by 1) serving as a communications link between the Department and the public, 2) helping improve public understanding of the Department's role, and 3) advising the Department on issues, opportunities, and policies. Soon to be established, it consists of twelve members from the area, who will operate under recently completed bylaws and whose minutes will keep the Law Board informed of their deliberations. Importantly, the CAB is only advisory, and it has no power to establish policy nor to have a role in RCPD operations.

USD 383 Board of Education

July 15, 2009

Kathy Dzewaltowski, Observer

Regular meeting:

The board discussed the "request for qualifications" document for the Construction Manager At-Risk (CMR) approach that is being considered for the high school construction project, with the focus being whether the CMR will be allowed to self-perform any work.  Board members were in agreement to remove self-performance language from the request for qualifications document and will include it in the "request for proposals" document for the CMR.  Board members were also in agreement that a decision about self-performance needs to be made by August.  

Due to the number of students who have qualified for free and reduced school meals, Ogden Elementary has been able to provide free school meals to all students for the past 10 years through a federal program that reimburses the school district for the costs.  This coming school year, the food service director estimated that the number of students who will qualify for free and reduced meals will have decreased, resulting in a decrease of reimbursement dollars and an increase in costs to the district to continue the program.  Administration recommended discontinuing the program.  Board members were concerned about discontinuing the program so close to the start of the new school year and concerned about notifying families of the change.  The board decided to discuss the item further at its next meeting.

The board discussed the 2009-10 budget.  The district's general fund will decrease $1.8 million due to decreases in state aid and special education funding.  The district will be receiving stimulus funds and some additional Title I funding that will help balance the decrease.  The board also discussed the capital outlay mill levy and looked at two options:  one would put the mill levy at 3.27 mills and the other would set the mill levy at 4.5 mills.  Board members expressed that during the bond campaign, the public said it wants to see the district's facilities maintained.  Pete Paukstelis said he would like to consider a 5.5 mill levy for capital outlay, and Curt Herrman was interested in increasing the Local Option Budget.  The board directed administration to develop options for the Local Option Budget, the capital outlay mill levy, and a list of priorities.

The board approved a change to the Open Door Handbook which would require the home district of out-of-district students who are 16 or 17 years old and who enroll in USD 383's program after the official count date to pay $200 per half credit.

County Commission mtg July 9, 2009

All commissioners present.
Jennifer Wilson, Extension, announced plans for County Fair.
Lyle Butler, Chamber of Commerce, updated Commission on Economic Development activity. Three very good business prospects are continuing to mover forward with plans to come here. They involve high-tech, high paying jobs, but are not yet allowing public identification. American Eagle begins service from Manhattan airport on August 25, flight arriving at 2:45, with ribbon-cutting ceremony. Butler said a national news magazine has completed local interviews for an article featuring Manhattan (and other places) in September issue. The US Department of Labor has moved Manhattan area from "microarea" to Metropolitan area.. This includes areas in addition to Riley County. The NBAF construction and new hospital at Ft. Riley are the two largest construction projects in our immediate future. In answer to a question from McCullogh, Butler said the site of the proposed "Welcome center" at Hwy 177 and I-70 has been cleaned and cleared. Getting water to the site is still the greatest barrier to further progress.
Eileen King, Treasurer, gave her monthly financial report. Investment income is down, at half year 28% of whole year budget. Sales tax collections are down from last year, but at 60% of whole year budget. Among 25 top sales tax contributors, cars and retail are down, but groceries and utilities are up.
Clancy Holeman received approval from Commission to submit only three items for special support to the Kansas Association of Counties, in the coming Legislative session. Other items will also be mentioned as needing attention. Kearns will attend the KAC meeting on July 17 (all day) in Topeka.
Greg Vahrenberg, Managing Director of Piper Jaffray, explained the bond rating process. Riley County is rated by Moodie's. Our rating is AA3, exceptionally high for government entities. Criteria for ratings include general economic conditions, management practices, ratio of bonds to tax base, speed of payout of principal, etc.
After lunch, Pat Collins, Director of Emergency Services, was granted funding for replacement of the Console for Manhattan City Fire Department (making intercommunication among emergenty services easier) and for replacement of a repeater. Both approved 3-0.
A budget hearing following will be covered by Manhattan Mercury.
Submitted by Lyndal Nyberg, Observer.